The Event = Variant Effect Prediction Training Course | period of 2 - 4 October 2023 | Hotel Catalonia Diagonal Centro, Barcelona, Spain
TERMS & CONDITIONS
To register for The Event you must agree to the Terms and Conditions as set out below when prompted during registration. Any updates will be listed at the bottom and dated.
CODE OF CONDUCT
By attending, participants are agreeing to follow this Code of Conduct.
Our event will present opportunities to learn, share knowledge and network. We believe the event should represent a safe, enjoyable and inclusive environment for all people, irrespective of gender, race, ethnicity, age, sexuality, religion, disability, socio-economic background, experience, size, shape and so on. No one should be subject to any harassment, bullying or abuse. Any such behaviour will not be tolerated and we will take such action as we deem necessary to ensure it does not reoccur. This may include immediate removal from the event and a prohibition from attending future events held by The Human Genome Organisation International. This Code of Conduct explains exactly what we mean by unacceptable behaviour. You may view the detailed Code of Conduct HERE.
It is strongly recommended that attendees have insurance to cover medical, travel, and registration expenses before coming to The Event.
The policy should include loss of fees/deposit through cancellation of your participation in The Event, or through cancellation of The Event itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expense and repatriation should travel arrangements have to be altered.
INDEMNITY AND RELEASE
The Event organisers, The Venue Holder and their employees, representatives and agents endeavour to take all necessary precautions to ensure the safety of the attendees. Except with respect to claims arising from a Party’s separate negligence or wilful acts, which shall remain that Party’s personal obligation, each Party agrees to defend, indemnify and hold harmless the other Party and its directors, officers, and employees with respect to a claim arising from the Party’s actual or alleged act, failure to act, error, or omission in the performance of their obligations under this Agreement or any governing law or regulation.
COURSE CANCELLATION BY YOU & REFUND POLICY
The organisers understand that circumstances can change. At any point prior to The Event you are welcome to contact us in writing to nominate a substitute delegate at no extra charge.
A full refund less a AUD$50 administration fee will be issued for cancellations received on or before 20th August 2023.
No refunds will be issued on or after 21st August 2023. Non-payment does not constitute cancellation.
ACCOMMODATION CANCELLATION & REFUND POLICY
The organisers understand that circumstances can change. At any point prior to 22nd September 2023 you are welcome to contact us in writing to nominate a substitute delegate to stay in the booked accommodation room at no extra charge.
In the event of cancellation of accommodation a full refund less a $50 service fee will be issued for cancellations of rooms received on or before 20th of August 2023. No refunds will be issued on or after 21st August 2023 - this is because we have to pay the hotel for the rooms even if unused. Non-payment does not constitute cancellation. If your room has not been fully paid by 21st of August 2023 it will be cancelled.
FAILURE TO OBTAIN VISA & CANCELLATION POLICY
The organisers shall make every effort to assist applications for visas however Meeting Makers Pty Ltd and The Human Genome Organisation International will not be held responsible for any problems connected with requirements of authorised agencies at obtaining of visas and realisation of customs procedures. If you fail to obtain a visa on-time cancellation procedures will be according to the Refund Policy set out on this page. We therefore suggest you make steps to obtain your visa well-ahead of the event. For most individuals, this should not be a problem. We suggest you use a travel agent to book your flights so they will assist you with the visa process.
COURSE CANCELLATION OR CHANGE OF DATES BY THE ORGANISERS DUE TO FORCE MAJEURE
The organisers shall not be liable for any loss caused by the cancellation or postponement (change of dates) of The Event where such cancellation is due to Force Majeure. The term "Force Majeure" means any circumstance beyond the reasonable control of the organisers including but not limited to war, hostilities (whether war be declared or not), terrorism, aircraft hijacking, military operation, riot, civil war, rebellion, civil commotion or unrest, any natural disasters including but not limited to volcano eruptions, earthquakes and weather events, acts or regulations of government, outbreaks of disease including but not limited to COVID-19, SARS and MERS, refusal to grant visas, explosions, transport delays, transport difficulties and the insolvency of airline carriers. If the event does not attract enough in-person attendees to make it viable it shall also be considered as Force Majeure.
In the event of Force Majeure the organisers shall monitor the situation and may alter The Event to a 100% virtual event. In the case of alteration to a 100% virtual Event, registration of in-person attendees shall be changed to a virtual registration and the difference in fees between the in-person registration fee and the virtual registration fee shall be refunded. If the attendee is unable to attend as a virtual attendee substitution of the attendee with another nominated person is permitted provided it is done no later than one week prior to The Event; there shall be no refund except the difference between the in-person and the virtual registration fee. The organisers will use all reasonable efforts to conduct The Event despite the intervention or occurrence of any such cause of Force Majeure provided it is safe and possible to do so.
The conference organisers reserve the right to change activities, topics and presenters where necessary. The organisers shall not be liable for any loss caused by the cancellation or change to a 100% virtual Event where such cancellation is due to Force Majeure. We advise that you should take out travel insurance that covers any such cancellation.
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