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Travel Information

Official Tourist Information

View the Offical Tourist Infomation that will inform you about many things including VISAs and tourist information about Moscow and other regions.

Link to Moscow tourism page:

Application form for invitation letter for VISAs below.

Arriving by Aeroplane

There are three airports servicing Moscow. The main one is Moscow Domodedovo Airport, also known as Domodedovo International Airport. It sits approximately 40km from the CBD In addition there is Sheremetyevo International Airport, which is 30km from the centre of Moscow, or Moscow Vnukovo International Airport, also just under 30km from the city.  Many airlines from all over the world fly to Moscow.

Transport from Airport to City Centre by Taxi

A taxi from the airport into the Moscow city centre varies according to your departure terminal and your destination. Most companies charge around 22 Euro from Domodedovo airport to the city centre.

Transport from Airports to City Centre by Aeroexpress Train

Aeroexpress provides intermodal passenger transportation services between the capital and all major Moscow airports – Vnukovo, Domodedovo and Sheremetyevo.

It takes you 35-45 minutes to get to the Vnukovo and Sheremetyevo airports by Aeroexpress comfortable high-speed trains, and 40-45 minutes to get to Domodedovo airport.

Further details on the Website:

VISA Requirements

VISA support letter

Process approx. 6 weeks

Hard copy of letter sent to you

Applications not received by us by 31st March will need to apply for a Tourist visa as we will not have enough time for processing and mailing the letter to you on time so you can apply for the visa!

Foreigners planning a visit to Moscow should check if a visa is required prior to travel.

Most foreign nationals are required to have entry visas to travel to the Russian Federation. A visa to the Russian Federation is a document, permitting stay in Russia for a specific period of time. A visa lists entry/exit dates, your vital information, passport details and some information about the inviting party. Please note, that your Russian visa is an exit permit just like it’s an entry permit. 

Each country has different visa requirements we cannot list them all here. Most countries should not have a problem.  It is quite straighforward for delegates from Europe, Asia and Latin America. 

Please allow enough time for processing!

It will take approximately ONE MONTH for the Ministry to process your application for a VISA support letter. You then need to apply for the visa so please allow enough time and send your application in early!

Please see the section below regarding the Invitation Letter for VISA Application Process.

The organisers shall make every effort to assist applications for visas please see the Refund Policy in the event you fail to obtain a visa. Most invididuals should not have a problem in obtaining a visa.


We only issue letters to delegates who are registered and fully paid for the conference.  If we are not sure of your status, you may be asked to send a letter signed by your department on institute/hospital/university letterhead to show proof of work or study (sorry we receive a lot of false applications because they want a visa).  If you are not a delegate WE WILL NOT ISSUE A LETTER, please do not ask for one. 

Invitation Letter for VISA

(VISA support letter)

Please download the Application for VISA Invitation Letter Form below.

Please download the checklist of what you need below.

The Application form should be scanned and sent to the Event Manager. The information will be kept secure and sent to the required Ministry to issue an invitation letter for visa application.  (The information will be destroyed after the Course and only given to the necessary persons). You should take the invitation letter along with your passport and any other required documents to your nearest Russian Embassy or Consulate.

The processing and issue of an invitation letter requires a payment as the Ministry charges for this. You can make this payment during registration when the "Ticket Extra" option window appears.   If you have already registered then you can take this option on the Registration page seperately.

It will take around one month for the ministry to issue the letter once they receive the application; you then need to apply for the visa so please send your application in early!

Weather & Clothing

The dress code for the Course will be casual business attire. Make sure to bring a coat for the cold and an umbrella in case of rain.

This is the best time of the year to visit Moscow. 

Average high end of May 20 degrees Celcius.

Average low end of May 9 degrees Celcius.

Average end of May 9 days of rain.


ATMs are found everywhere.  Many smaller stores only accept cash. Most restaurants accept credit cards, but we recommend you ask them in advance to avoid surprises.

The Russian Rouble is split into:

Banknotes: 100, 5000, 1000, 50, 500

Coins: 5, 10, 50 Коп., 2, 10 Коп., 1


image of Schuko plug and socket

Russia uses 2 round European outlets and 220 volt electricity.

Event Location

Mercure Moscow Paveletskaya