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PRIVACY POLICY

For the purpose of registration to this event - we receive, collect and store any information you enter on our website or provide us in any other way. In addition, we may use cookies, collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We also collect personally identifiable information (including name, email, password, communications); payment details, comments, and feedback.



IN DETAIL:



Website analytics:


To improve your experience on our site, we may use 'cookies'. Cookies are an industry standard and most major web sites use them. A cookie is a small text file that our site may place on your computer as a tool to remember your preferences. A cookies pop up notice is displayed when you use this Website. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

Our website may contain links to other websites. Please be aware that we are not responsible for the privacy practices of such other sites. When you go to other websites from here, we advise you to be aware and read their privacy policy.

Our website uses Google Analytics, a service which transmits website traffic data to Google servers in the United States. Google Analytics does not identify individual users or associate your IP address with any other data held by Google. We use reports provided by Google Analytics to help us understand website traffic and webpage usage.

By using this website, you consent to the processing of data about you by Google in the manner described in Google's Privacy Policy - external site and for the purposes set out above. You can opt out of Google Analytics if you disable or refuse the cookie, disable JavaScript, or use the opt-out service provided by Google - external site. You can view how Google Analytics use cookies on websites in detail here.

This Website also uses interfaces with social media sites such as Twitter and Instagram. If you choose to "like" or "share" information from this website through these services, you should review the privacy policy of that service. If you are a member of a social media site, the interfaces may allow the social media site to connect your visits to this site with other Personal Information.



Registration, abstract submission, additional bookings & hotel booking:

A registration and/or abstract submission to this event is not possible without collecting, saving and processing your personal data. This is solely for the purpose of organising and realising the event. Your data will only be passed on to third parties, who are directly involved in running the event and when the organisational process makes it necessary – in accordance with your bookings (organising society, hotel, transport companies, etc.).

When you conduct a transaction on our website, as part of the process, we collect personal information you give us such as your name, address and email address. Your personal information will be used for the specific reasons stated on the Website only dependant on the form you filled out; either to add you to the Genomics meetings mailing list OR to register you for the conference/meeting/training workshop of choice. We do not use this information for any other purpose.

We collect such Non-personal and Personal Information for the following purposes:

- To provide and operate the Services.
- To be able to contact our Visitors and Users with general or personalized service-related notices and promotional messages.


Data Processor:

Our Website is hosted on the iVvy Events (iVvy.com.au) platform. iVvy Events provides us with the online platform that allows us to register you to our events and sell our products and services to you. Your data may be stored through iVvy.com.au’s data storage, databases and the general iVvy.com.au applications. They store your data on secure servers behind a firewall.

General Data Security & Accountability of Data Processor iVvy:

PCI Compliance – iVvy has achieved level 1 compliance with third party auditors, confirming they meet the strictest security requirements.
ISO27001 Compliance – iVvy operates to the ISO27001 standards.
Data Storage – Data for our account is stored in Australia. iVvy currently has 3 data regions in the UK, USA and Australia. Data is not shared between regions and never transferred outside the data centre by iVvy.


Payment Processing Online:

All direct credit card payment gateways offered by us via the Data Processor iVvy and used by our company are managed directly through PayPal Australia Pty Ltd. PayPal Australia Pty Ltd's Privacy and security policy applies to your data.



Payment Processing Offline:

All offline credit card payments are managed by Meeting Makers Pty Ltd. Your data is kept secure and destroyed once the payment has been made. If you make a bank transfer to us, we do not know the details of your account, we only receive a notice that payment was made by our bank.



Data Sharing:

The recipients only receive the data they require, not your full data record. Your data will only be forwarded when the organisational process makes it necessary – in accordance with your bookings – and when a legal basis exists.

We may share your data with the following:

EziTag Systems, 10 Babbage Drive, Dandenong South Vic 3175, Australia: for the purpose of creating a delegate name badge.
Hotels: if you have booked accommodation through our Website your name, address and email will be shared with the hotel for the purpose of booking your accommodatiion only.
The Program Committee; the program commitee of the event may sometimes have access to your name, address and email in the complete delegate list before the meeting.
Exhibitors to the event. We may share your name, address and email with exhibitors at the event if you have agreed to do so during the registration process
Marketing. We may share your name and contact data with Mailchimp – USA / Online Mailing Provider / adequacy decision of EU = Privacy Shield framework, Mailchimp participates in and has certified its compliance with the EU-U.S. privacy shield framework.


Data Storage Period:

Registration and contact data are stored for 7 years, to meet the retention period according to the Australian Tax Law and to permit post-event support and service (i.e. belated participation confirmations and presentation certificates).

In the case of (e.g. annually) recurring events, the data are stored for at least 7 years after the end of the entire event series. Upon cancellation of the person concerned, their data will be deleted immediately.



Description of Other Purposes:


Use of data - Legitimate Interests of the Controller.

(a) Advertising/Marketing: Processing data of the data subject to inform him/her about the event, as well as future and topic-related events.

(b) Development: Processing data of the data subject to develop the program as well as the organisation and implementation of the above-mentioned event, future and topic-related events.

(c) Publication of the program: Processing data of the data subject for the promotion and publication of the event programme via various communication channels (including website and print media).
Concerns the following data subject categories: speaker & chairs, abstract presenters, industry.




Contact with You:

We may contact you to notify you regarding your registration, to troubleshoot problems with your registration, to resolve a dispute, to collect fees or monies owed, to poll your opinions through surveys or questionnaires, to send updates about our event, or as otherwise necessary to contact you to enforce our User Agreement, applicable national laws, and any agreement we may have with you. For these purposes we may contact you via email and postal mail.



Right To Be Forgotten:

If you don’t want us to process your data anymore, please contact us at info [at] meeting-makers.com or send us mail to: Meeting Makers Pty Ltd, PO Box 7102, Beaumaris VIC 3193, Australia.



We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.



If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at: info [at] meeting-makers.com or send us mail to: Meeting Makers Pty Ltd, PO Box 7102, Beaumaris VIC 3193, Australia.




Data Processing Details

Data Controller Contact:

Ms Rania Horaitis, PO Box 7102, Beaumaris, VIC 3193, Australia, Email: rania [at] meeting-makers.com

Nominated Data Protection Officer:

Ms Rania Horaitis, PO Box 7102, Beaumaris, VIC 3193, Australia, Email: rania [at] meeting-makers.com

Data Processor:

iVvy Event Management Software (https://www.ivvy.com.au/events/management-software/), P.O. Box 5258, Robina Town Centre, Queensland Australia 4230